Instructions for using the Teams Room interface in supported conference rooms

Find your meeting on the console and select Join to enter.

The room schedule displays the current meeting on top. Upcoming meetings and available slots are found under the current meeting. You can select an upcoming meeting to view its details.

Important note: when joining the Teams meeting from your own device, make sure you select the “Don’t use audio” option to avoid creating echo.

How to schedule a meeting to use Teams Room features:

You can schedule a Teams Room meeting via either Outlook or Teams.

Use Outlook to reserve a room equipped with Microsoft Teams Rooms

1. Open Outlook and go to your calendar.
2. Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting.
3. Select Room Finder in the meeting scheduler or type the conference room email address.
4. Select Show a room list to see the list of conference rooms.
5. Choose an applicable room from the list of available rooms.
6. Complete the meeting invitation as you would for any other meeting before sending.

Note: if you are booking the room for an external meeting, those can now be forwarded to the conference room email address (ex. AspenS1@davey.com) instead of creating a hold.

Use Microsoft Teams to reserve a room equipped with Microsoft Teams Rooms

1. Open Microsoft Teams and go to your calendar.
2. Select New meeting to schedule a meeting. Select a meeting type from the drop-down menu to schedule a webinar or live event.
3. Select Ad required attendees in the meeting scheduler and type the conference room name or address.
4. Choose a room from the list of available rooms.
5. Complete the meeting invitation as you would for any other meeting before sending.

Adding a Teams Room to an existing meeting:

Use Microsoft Teams to add a Microsoft Teams Room to an existing meeting

1. Join the meeting from your personal device.
2. Select People.
3. Search for the room name (it's listed on the touch-screen console) and select OK.
4. Accept the call on the console to join the meeting. 

Use Outlook to add a Microsoft Teams Room to an existing meeting

1. Open the meeting in Outlook on your personal device.
2. Add the room name (it's listed on the touch-screen console) to the participants list or find the room using Room Finder in the meeting scheduler and send the update.
3. If the meeting is accepted, it will appear on the console.
4. Select the meeting on the console to join.

Starting an Instant meeting:

1. Select the Meet now button on the room console. Your meeting will begin automatically.
2. Under Type a name, search for who you want to invite.
3. Select peoples' names from the search results.
4. Select Request to join to add them to the meeting.